The ClassReach Documentation for admins

Invoicing and Payment Plans

Here we will discuss setting up the different Invoicing and Payment Plans, this is a permissions based action, if you do not see some of the buttons and/or options described in this document then you may need to contact an Admin of your system to ensure all proper permissions have been given to complete the needed tasks. Invoice Plans determine how your customers will be invoiced, in contrast Payment Plans will be specific plan your customer would like to use. As examples, your account should have two default types of Invoicing Plans: Tuition and Incidental. Tuition will be set up for scheduled payment plans while Incidental will be set for as needed payment plans. You will first need to set up Invoicing plans (or use what is provided) and then you will set up Payment Plans.

  • Sign in to your Admin ClassReach Account
  • Navigate to the Financial tab
  • Click the Settings tab within the window

To Add Invoicing Plans:

  • Click the +Invoicing Plan button.
  • Following this you will select what kind of plan this is:
    • Scheduled Payments: These invoice plans will have a set of scheduled invoices that will be sent out at designated times, for example, Tuition.
    • Invoice as- needed: These invoice plans will allow you to send out invoices as charges come up, for example, School Materials.
  • Name: The name of the Invoicing Plan.
  • Enrollment deadline for Customer Payment Plans: If there is a date you would like to set as a deadline to enroll in a certain payment plan (for example: a type of tuition schedule) you can set it here.

To Add Payment Plans (For Scheduled):

  • Click the +Payment Plan button next to the Invoicing Plan you would like to add to.
  • Which months will payments be scheduled?: Select all the months you would like an invoice to be sent out.
  • Click Next.
  • Which payment days are available for this agreement?: Select the days of the month an invoice can be paid.
  • Click Next.
  • Add a name for this payment plan.: This will be the name, as it appears to the customer.
  • Mark the number of days you would like the invoice/s sent out before due.
  • Then, mark the check box if you would like to require auto payment to be set up for customers to use this payment plan.
  • Click Save Plan.